Event Services

If you need event planning services in New York, New Jersey or nationwide, our level of involvement is whatever you want it to be. We complement existing staff and resources, or handle the event management completely, keeping you up to date on just the important details. Superior communication at every step is our top priority. Our rapid responses and supreme organization keep you in control. We’ll adapt quickly to your organization’s needs, ensuring a smooth transition from conception to event planning to execution. Contact us about these event services and we will create a proposal tailored to your event.

Accommodations

We coordinate hotel arrangements, including rooming lists and guest confirmations.

Activities

We make arrangements for outings and activities that are on the peripheral of a large-scale event, including spouse programs, group tours and dine-arounds.

Auctions

We organize and track items for silent and live auction.

Budgets

From the initial draft of the event budgets, through countless revisions, to reconciliation, we track every dollar so you always know where you stand.

Communications

We participate in event committee conference calls, correspond with attendees to confirm registrations and speakers to confirm their needs, and maintain consistent communication with you through progress reports and update calls every other week.

Contracts

We make sure event arrangements are correctly outlined in contracts and negotiate the best rates and concessions on your behalf.

Décor

We work with your budget to create an environment that will impress your guests.

Entertainment

We recommend performers and coordinate their requirements.

Food & Beverage

We recommend menu selections that will delight your guests but stay in line with your budget.

Gifts

We recommend options and coordinate the logistics of designing and ordering gifts.

Invitations

We draft copy and work with designers to create impactful invitations.

List Management

We clean and maintain your mailing list and track responses.

Maps

We create cartographic representations for outdoor event sites showing tent and stage locations and walk routes, among other event details.

Marketing

We post your event’s details to online event calendars.

Master Event Plan

This document of all event services and details is updated throughout the event planning process and provided on a regular basis as a reference for you.

On-site Management

We create a staffing plan and provide experienced event planners when additional hands are needed. Our on-site management service is key to helping you focus on developing relationships with your attendees, rather than managing logistics.

Post-Event Evaluation

We lead or participate in closing discussions to make sure learning opportunities are captured.

Printed Materials

We draft, revise, compile and/or finalize compelling copy specific to your audience, and work with graphic designers and printers to produce agendas, event journals, and other printed materials. Give us your guest list three days before and we’ll print and stuff your name tags too.

Program Management

We help you design a powerful live stage program and create a custom run-of- show tailored to your speakers and production needs.

Registration

We research, evaluate, recommend and then build and maintain registration websites and on-site systems that suit your audience’s needs (registration vendor fees will apply).

Site Selection

We create thorough comparisons about venues that meet the specific needs of your event.

Timeline

We lay out the list of tasks from the start of our event planning services to post-event evaluation with a detailed timeline and report back as each item has been accomplished, including your internal roles and responsibilities.

Vendor Selection & Coordination

We work with your preferred event vendors or recommend trusted sources for catering, consulting, destination management, entertain- ment, event design, florals, graphic design, photography, printing, promotions, production, rentals, transportation and travel, among others.

Venue Relations

Following site selection and contract signing, we facilitate arrangements with venues through clear and consistent communication.

Volunteer Management

We help non-profit organizations recruit day-of event volunteers and provide written and verbal, advance and on-site event training for their roles at the event.


How much do these event services cost?