An Event in ChArLOTte NC has “got A LOT”

We are in the midst of planning an event in Charlotte NC and a few weeks ago we paid a visit there to research venues for a non-profit client’s annual meeting. Each year the conference is held in a different city. To keep costs down, we meet with as many venues and vendors as possible in just two days. This trip included seven hotels, three restaurants and a transportation company.

Event in Charlotte NC Events with Ginger & Co.

It’s always important to us to schedule site visit time wisely, particularly when travel funds are limited. We like to organize meetings 1½ hours apart leaving just enough time to get from site to site and walk around each property to see what amenities and/or reception venues exist nearby. Typically, this client likes at least one evening to include an off-site activity so we research venues in advance and then speak with as many local people as possible to find the best options that are close enough to forego the added cost of transportation.

Of course, having a clear picture of the details for the event in Charlotte NC, including potential dates, timing, activities, and space requirements, is most important. The client really prefers natural sunlight in the meeting rooms and that takes precedence over the splashiest of surroundings. In Charlotte NC, we found it somewhat difficult to find space that met this requirement but one hotel was able to offer a room next to a private hallway that has an entire wall of windows. Open the meeting doors, and voilà – natural sunlight in the room.

Speaking of (in?) French…we finally have some photos back from the meeting in New Orleans! Stay tuned next week for those.

About Ginger Berman

As President of Events with Ginger & Co., Ginger oversees the planning of 15-20 events each year, including the five simultaneous Light The Night Walks for the NJ chapter of the Leukemia & Lymphoma Society, as well as conferences and gala dinners for various other nonprofit organizations and corporate and professional services firms.Previously, as Special Projects Manager/Consultant to the co-founders of the organization Autism Speaks, she designed and executed events from concept to completion, ensuring they went off without a hitch and met their awareness-building and fundraising potential. High-profile events included the first chefs’ tasting in NYC to offer table-side cooking to over 370 people, which raised over $1.1 million, and the $1.8 million Concert for Autism Speaks featuring Lionel Richie.Prior to joining Autism Speaks, Ginger created the position of Marketing Manager, Conference and Event Planning at the New York headquarters office of White & Case, one of the largest and most prestigious law firms in the world. She managed client-facing retreats, educational seminars and other special events for the firm. In 2007, she returned to the firm as a consultant, organizing six days of events in three months time, including registration, hotel, airport transfers, two receptions, an all-day meeting and a black tie dinner dance for more than 550 people.Ginger earned her B.S., magna cum laude, in Mass Communications from Towson University and also attended American University of Rome in Italy. She lives in Westfield, NJ with her husband and son.

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