If you need event planning services in New York, New Jersey or nationwide, our level of involvement is whatever you want it to be. We complement existing staff and resources, or handle the event management completely, keeping you up to date on just the important details. Superior communication at every step is our top priority. Our rapid responses and supreme organization keep you in control. We’ll adapt quickly to your organization’s needs, ensuring a smooth transition from conception to event planning to execution. Contact us about these event services and we will create a proposal tailored to your event.
We coordinate hotel arrangements, including rooming lists and guest confirmations.
We make arrangements for outings and activities that are on the peripheral of a large-scale event, including spouse programs, group tours and dine-arounds.
We organize and track items for silent and live auction.
From the initial draft of the event budgets, through countless revisions, to reconciliation, we track every dollar so you always know where you stand.
We participate in event committee conference calls, correspond with attendees to confirm registrations and speakers to confirm their needs, and maintain consistent communication with you through progress reports and update calls every other week.
We make sure event arrangements are correctly outlined in contracts and negotiate the best rates and concessions on your behalf.
We work with your budget to create an environment that will impress your guests.
We recommend performers and coordinate their requirements.
Food & Beverage
We recommend menu selections that will delight your guests but stay in line with your budget.
We recommend options and coordinate the logistics of designing and ordering gifts.
We draft copy and work with designers to create impactful invitations.
We clean and maintain your mailing list and track responses.
We create cartographic representations for outdoor event sites showing tent and stage locations and walk routes, among other event details.
We post your event’s details to online event calendars.
Master Event Plan
This document of all event services and details is updated throughout the event planning process and provided on a regular basis as a reference for you.
We create a staffing plan and provide experienced event planners when additional hands are needed. Our on-site management service is key to helping you focus on developing relationships with your attendees, rather than managing logistics.
We lead or participate in closing discussions to make sure learning opportunities are captured.
We draft, revise, compile and/or finalize compelling copy specific to your audience, and work with graphic designers and printers to produce agendas, event journals, and other printed materials. Give us your guest list three days before and we’ll print and stuff your name tags too.
We help you design a powerful live stage program and create a custom run-of- show tailored to your speakers and production needs.
We research, evaluate, recommend and then build and maintain registration websites and on-site systems that suit your audience’s needs (registration vendor fees will apply).
We create thorough comparisons about venues that meet the specific needs of your event.
We lay out the list of tasks from the start of our event planning services to post-event evaluation with a detailed timeline and report back as each item has been accomplished, including your internal roles and responsibilities.
Vendor Selection & Coordination
We work with your preferred event vendors or recommend trusted sources for catering, consulting, destination management, entertain- ment, event design, florals, graphic design, photography, printing, promotions, production, rentals, transportation and travel, among others.
Following site selection and contract signing, we facilitate arrangements with venues through clear and consistent communication.
We help non-profit organizations recruit day-of event volunteers and provide written and verbal, advance and on-site event training for their roles at the event.