The fall event season has come to a close for us. We’ve sent final invoices, had debriefs with the clients, and are looking towards next year’s events. This season’s events were particularly special for us, because we worked with three clients that we’ve known for 4, 6 and 7 years, respectively. Typically, by the third year with a client, we find that the relationship has changed from a client-vendor relationship (with all the extensive communication that entails) to one where we’re coming to decisions quickly and easily and having a lot of fun doing it! I mean, when your client teases that you’re having “toilet problems,” you’ve got to be close, right?
Nowhere was this more apparent than in Chicago two weeks ago. I was thrilled to join long-standing client Public Interest Projects at their sixth and final Elev8 Learning Institute, where parents, administrators and other community partners shared their experiences helping middle school students in low-income areas. The conference was attended by almost 150 people from around the country and the agenda included keynote speakers, simultaneous workshops, meals and site visits around the city.
Instead of hiring an entire event planning company to handle all this, the client needed to find a cost-effective solution, including just one of us to be on-site with them at the event. So while I was unpacking boxes, so were they. When I went to check the set-up of the audio-visual in one room, they went on to the next room to do the same. We distributed materials, set centerpieces, directed the DJ and seemingly spoke in one voice to attendees and vendors alike. Not every client needs or wants to get down and dirty in the trenches with us but when they do, that’s when an event can feel really synchronized.
I’ve become so accustomed to working with the incredible Events with Ginger & Co. event planning team at each event, that the experience at Elev8 was a reminder to me that a new team gets created with each new client. We’re working with some amazing new corporate and nonprofit clients next year and I’m looking forward to developing those team dynamics for more seamless events. Stay tuned!